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The Benefits of Detailed Rent Roll Analysis For Property Managers

  • November 10, 2022
  • James Beeson
  • Category: Property Management

If you’re a property manager and have ever wondered what is on a rent roll, this article is for you. In this post, we’ll go over the basics of getting a detailed rent roll analysis and how it can help your business. The benefits of rent roll analysis are immense and a property manager can grow his or her business easily.

What Is a Rent Roll?

A rent roll is a list of all the tenants in a property. It’s different from an annual statement, which lists each tenant and their corresponding rent charges for each month.

A rent roll should include all tenants, including subletting and lodger status if applicable.

What Should Be on a Rent Roll?

The rent roll is a record of all tenants and the amounts they pay to your property. It includes their name, address, and other information about them that you need to know when handling any financial transactions with them.

The rent roll also contains any other relevant documents such as:

  • A copy of the lease agreement signed by both parties (if applicable)
  • Any additional notes or letters relating to the lease agreement (e.g., changes made during its term)

Why Is a Rent Roll Analysis Important?

The Benefits of Detailed Rent Roll Analysis For Property Managers

A rent roll analysis can help you identify trends in your property’s occupancy rates and average monthly rent per unit. For example, if the average monthly rent has increased over time, this is likely because there are more people living in the building. By understanding how many units are occupied with tenants who pay more than they should be paying, you can make adjustments to get it back on track.

If you have too many vacant units or ones that are not receiving enough traffic from potential renters (or even just an increase in walk-in traffic), this could be an indication that something else is wrong with your business model—perhaps one or two things specifically related to pricing practices or marketing strategies.

Rent Roll Analysis Help in Rent Increase Potential

Rent roll analysis can be used to help determine the potential rent increase for your property. The key is to look at the factors that affect a property’s rent roll and how they will change over time.

  • The first thing you need to do is calculate how much of an increase you want in your rent, then compare this with what it would cost you if all of these changes happened at once. This will give you an idea of whether or not it makes sense for tenants on average, based on their current rates. If it does work out financially then keep them there – otherwise consider other options such as increasing fees or services offered by management companies like us!

For example, let’s say you want to increase your rent from $1,200 per month to $1,400. In order for this to work out financially, the average tenant needs to see their rent go up by about 1.5%. This could be done by increasing their rent by $20 each month or by adding an extra $100 in fees (such as cleaning), which would lower the overall monthly cost of living but still raise their rent.

Rent Roll Analysis Benefits in High Vacancy and Turnover

Rent roll analysis can help you identify the cause of high turnover. If you are able to identify the cause of high turnover, you can take steps to reduce it. For example, if a property has been vacant for an extended period of time and there is no maintenance being done on the property, then it could be due to poor tenant relations or other external factors such as unemployment problems in your area (or even just poor marketing).

If this is true for your rental portfolio then Rent Roll Analysis could be very helpful in identifying these issues so that they can be addressed appropriately!

Rent Roll Analysis Helps in Refinancing

Rent roll analysis can be used to help you get the best possible deal on your property. This is because it will allow you to see how much money is coming in and where the money is going so that you can decide which way to proceed with refinancing.

When refinancing, there are several things that need to be taken into consideration:

  • What type of loan do I want?
  • How much will it cost me?
  • Who will do it?

Rent Roll Analysis Helps in Refinancing

Rent Roll Analysis to Forcast The Future

When you’re managing a property, it’s important to understand how much rent your tenants are paying. This can help you predict future rent rolls and plan accordingly.

What are the KPIs?

The key performance indicators (KPIs) for predicting future rent roll include:

  • Number of units occupied by current tenants – this number should remain stable; if an apartment building is vacant for more than six months, it could be time for new management or another strategy for improving occupancy rates.
  • Average monthly rate per room – this figure represents how much money each tenant pays in rent every month, which helps determine which properties will generate higher returns over time because they have higher rents compared with other buildings nearby that don’t provide such amenities as pool access or maid service but still charge a lower monthly rate per room than yours does!

Rent Roll Analysis for Investment in New Multi-Family Property

Hiring a Professional Property Management Company

Rent roll analysis is important for investment in new multi-family property because it can help you determine if the rent you are charging is competitive.

If your current tenants have lived in their homes for many years and their rents are low, then there is a chance that they could move out at any time. If this happens, there will be less income coming into your building and it could put future tenants at risk of losing their homes if they don’t want to pay more money than what’s been charged by previous owners/managers.

The best way to avoid this scenario happening again is by comparing current market data with past ones so that you know what kind of deals other companies have made with their customers (or not) when offering similar products/services within similar demographics


We hope you’ve enjoyed learning more about rent roll analysis, and how it can be a useful tool for property managers. If you’re looking to implement this method into your company, we recommend starting with something simple like tracking the number of properties that pay their rent on time (or close to it). This will give you a solid understanding of what works best for your own business before moving on to more complicated metrics like occupancy rates and turnover rates.